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- Drawing(s) are posted onto the system by the architect
(in this example).
- The Document Controller then has to inform the
other members of the design team that this drawing
is on the system.
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- Each drawing that is sent in by each design team
member has to be forwarded to the other members of
the team.
- The Document Controller will issue a 'Transmittal'
with this new drawing attached to each member of the
design team.
- If comments are to be returned to the Document
Controller or they need these drawing(s) viewed
by a certain date they can fill in the 'Required By'
date on the form (this now changes the form from a
'Transmittal' to a Submittal.)
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- Each user will now have a 'new Task' in their task
list and a calendar entry to inform them to action
this submittal.
- Each member of the design team will receive an e-mail
detailing what drawing they have been sent and who
else is also on the distribution list.
- Each design team member also has a link on the e-mail
to download the drawings that have been sent to them.
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- If there is a 'Required By' date, they will have
to action by the date required and sign of their tasks
that have been assigned.
- Once the Transmittal has been viewed and the design
team member requires copies to be printed for their
team members they simply create a 'Print Order' from
themselves and send it to our branch for prints or
an onsite print room in the case of an FM.
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The most important feature
of this system is to provide an up to date listing of
documents on the project.
This is the single most important benefit that a Document
Controller must have.
If the builders are working to drawings that are out of
date there will be major problems on-site. Any work that
has been carried out using the wrong drawings will result
in the relevant construction having to be pulled down,
broken up etc. |
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The search facility will help
the Document Controller
compile listings of current version drawings…
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- Which drawings have been logged in the past 24 hours
or 7 days.
- By which consultant or sub contractor etc.
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will assist in the day-to-day running of a construction
project whether its a small project or a massive multi
million pound project. |
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