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What is ProjectVault?
ProjectVault, developed by Service Point
is an online secure document management and data repository
(designed for the lifecycle of the project) which gives our
clients the ability to archive, organise, view, transmit and
submit-for-print large amounts of project information. In
addition it can also hold all the additional data relating
to your project, be it project calendars, tasks lists, minutes
of meetings, messages and net conference calls. It is as simple
or as powerful as you want it to be and can be implemented
according to YOUR requirements.
The ProjectVault solution is complimented by Service Point's
ability to offer document scanning and document uploading
as well as printing to their global network of over 400 branches.
ProjectVault technology can
be utilised in two ways:
Intranet – own,
manage and control your own vault local internal server ensuring
complete security and ownership of YOUR documents.
Managed hosted systems –
alternatively, we can supply you with your online vault through
the Internet providing 24/7 access to all project information
within a secure environment. Access is only given to people
with an appropriate user name and password. Crucially, this
also allows you to invite 3rd parties into your project team
to view the same documents without giving them access to your
entire network.
ProjectVault Features
- Access via the WEB or a Local Area Network.
- Store any kind of documents with detailed information.
- Find any stored documents.
- View the stored documents.
- Issue the stored documents (internally or externally via
email link.)
- Maintain a list of project companies and contacts.
- Generate reports.
- Receive email notifications of actions taken.
- Revision control (find current documents.)
- Archive multiple projects in a single project.
- Folder tree view of documents.
Benefits to your organisation
from using ProjectVault.
- Reduced overall costs by using ‘electronic documents.’
- Reduced build timescales through better efficiency.
- Reduce the time spent handling documents for distribution
– simply fill in an on line form, send the documents
to Service Point and we will print and distribute them directly.
- Reduce staff management time and the need for on site
document controllers.
- Reduced document approvals turnaround times.
- Reduced document distribution times.
- Immediate access to current information.
- Electronic revision control.
- Direct 24 hour access.
- Improved security.
- Reliability.
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