What is Document Management?

Document Management is the conversion of paper documents into electronic images on your or any other networked computer. These documents can then be retrieved effortlessly in seconds.

All Document Management systems should have seven basic components:

• Scanning and importing tools to bring hard copy documents into the system.
• Ability to load digitally generated documents directly.
• Methods for archiving and storing documents.
• Indexing systems to organise documents.
• Retrieval tools to find documents.
• Access control to provide documents to authorised people.
• A written procedure detailing all of the above when using the system.