Could your business benefit from improved communication and accelerated access to relevant content? It’s fully accepted that better collaboration accelerates projects, supports better decision making and enables you to provide good service.
That’s why Service Point has created SP Project Vault, our proprietary online document management software. This is a unique and simple-to-use tool that brings processes, projects and people together. A resource created to give users total control of documents, print and information across the supply chain, it provides control that aids security, continuity and economy.
Reduce cost, resources and efforts
Service Point provides SP Project Vault on a “software as a service” (SaaS) model so you only pay for what you use. The package has been designed to remove the customer’s need for investment in expensive hardware, reduce time spent in training, minimise the demands made on IT people and negate the user’s need to upload software.
Stores, organises, distributes and reports within one secure online DMS
ProjectVault allows storage of all project documentation online. Users can distribute electronic documents in real time to team members or external recipients. Reporting is available to track all distributed documents.
Shop drawing review process
The Shop drawing approval process can be fully managed through Project Vault. It allows a set of documents to be viewed, commented on, approved/rejected on-line, then reported on or issued out.
Transmit documents electronically and in hardcopy
Project Vault allows distribution of all documentation, both electronically and in hard copy, to any recipient by utilising the Service Point network.
Print requests delivered by Service Point personnel and signature acquired
Through Service Point’s national and global infrastructure, all prints go promptly to the most local point of need. The sender also saves on any distribution and packaging costs as we deliver the documents free of charge and take a signature to complete the process.
Full audit trail against documents and users for accountability
A full audit report is available of who received what and when, if it was viewed, downloaded or printed and when was this completed.
Issue documents both electronically and in hard copy to the supply chain
ProjectVault allows distribution of all documents, both electronically and in hard copy format. The project team receive the latest information in a timely manner and in the right format. There is no need for hunting, packaging or posting.
Issue tenders and corresponding work packages electronically, saving time and money
Work-packages can be issued electronically or in hard copy direct from the system. Work-packages are created and can be set up to recognise when a related document has been revised, resulting in that document or any addendum being automatically issued out to all bidders.
Communication with project teams made easier and faster
All communication is in real time, all documents are centrally stored in folders and project members are provided with access to the appropriate folders/documents within ProjectVault.
Semi-Automate time consuming processes
Semi-automation of the Tendering processes accelerates the distribution of information. There is also the ability to clone and quickly set-up projects
Decision making is accelerated
The electronic Shop Drawing Approvals and RFI processes will accelerate the decision making process.
Reduced time and costs on procuring reprographics and issuing out documents. Streamline document ordering activity from a manual to electronic process. Remove all packaging and distribution costs with documents delivered free of charge to point of need.
Saves time retrieving the latest information
All information is available in one central window – there is no more need to look for information in multiple places.
Intuitive to use – minimal training requirements or cost
A simple interface and easy-to-use functionality means minimal training requirements/costs and time wasted by users getting to grips with a new package whilst being away from core business activities.
Free document viewer: Tiff, PDF, DWF
PDF and DWF viewers are available for download at no charge and Tiff viewers are available on all machines. There is no need to buy or pay for licenses of costly viewing packages which come as part of more expensive systems.
This is the most cost effective document control and distribution system on the market
It is easy to use, totally scalable and provides the required functionality at an unrivaled price.
Decision making is accelerated
Time and money are saved by accelerating the transfer of information and decision-making process through the use of the Shop Drawing Approval process, RFI, electronic tendering and work package functionality.
Facility to archive documents online or burn to disk
At the end of the project, there is no need to collate all information to date in the project for archive purposes. SP Project Vault has stored this and it can be promptly copied to CD/DVD or held open online at SP Project Vault Lite rates.
Dispute resolution: Automated audit trail of issued and received information including actions taken
The system records every time a document is issued, viewed or printed by anyone and a report can be issued.
Risk management: Decisions on most up-to-date documents
By default, the Project Vault results page displays current version records only as these are the records that most users need to see.
Owned and supported by Service Point
This is a system designed by our clients for our clients with the built-in intelligence and excellence of an organisation supporting the Architect, Engineering and Construction industry since 1914.
Service Point developed the very first UK document management package specifically for a construction team in 1997 (BAA and the Heathrow Express Project), which consequently received DTI recognition for innovation and best practice.